Application for EATTA membership - General Information

The East African Tea Trade Association (EATTA) is a voluntary membership organization that brings together Tea Producers, Buyers, Brokers, Packers and Warehousemen, affording them a disciplined environment in which to interact commercially, and to promote the best interests of the trade in Africa. EATTA has been in existence for over 50 years.

A membership application form and certificate of acceptance list is attached for your information. Please note that detailed rules and regulations regarding the tea auction and trading by members are articulated in the EATTA Rule book.  A copy of the booklet is available at the EATTA Secretariat at a cost of Kshs. 250/=.

AFFA Tea Directorate’s Registration Certificate by Kenyan based Producer, Buyer, Broker, Warehouse and Packer applicants must be attached prior to being considered by the EATTA. The Tea Directorate can be contacted on the following address:

P O Box 20064-00200 Nairobi
Tel 020 2536886
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

or

P O Box 903486-80100
Mombasa
Tel 2314668/2313059
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Please contact AFFA Tea Directorate prior to submitting your completed application form to EATTA.

Applicants for Membership must be introduced to the Company by a Member (Proposer) and the introduction by the Proposer must be seconded by another Member of the Company (Seconder) both of whom must have been active Member(s) for a minimum period of three years prior to the application for Membership.

Note that the annual subscription fee is paid on a pro rata basis and is therefore determined by the month your application for membership is considered.

Requirements for Packer Membership.

  • A Packer Registration Certificate issued to the applicant by AFFA Tea Directorate.
  • EATTA membership application form duly completed.
  • Confirmation of Directors (Latest updated list of Directors from the Department of the Registrar General)
  • Registration of your Trademark or a copy of the completed application form (TM2), copies of receipts for payment of application and registration to confirm process was initiated.
  • Health certificate for business premises.
  • Certificate of acceptance duly signed (enclosed).
  • Registration fees – Kshs 21,500 (Entrance fee – Kshs 10,000, Annual Subscription – Kshs. 11,500)

Requirements for Buyer Membership (Exporter)

  •     Buyer Registration Certificate issued by the AFFA Tea Directorate.
  • ·         EATTA membership application form duly completed.
  • ·         Confirmation of Directors (Latest updated list of Directors from the Department of the Registrar General)
  • ·         Bank recommendation letter.
  • ·         Copy of company registration certificate.
  • ·         Letters of appointment in the form of a warehouse agreement.
  • ·         Trading license issued by relevant authority.
  • ·         PIN & VAT Certificate
  • ·         Certificate of acceptance duly signed (enclosed)
  • ·     Registration fees – Kshs 192,600 (Entrance fee – Kshs 72,000, Annual Subscription – Kshs 75,600, Auction Centre Development Fund – Kshs 45,000).

 All new Buyer members are required to pay Kshs 45,000 for a standard auction seat. Payment for the seat shall grant a member entry into the Auction to bid. A Buyer member can either source his teas from the Auction, from Producers or from other Buyer members. Relevant duty and taxes have to be paid where transit teas are diverted to home use.

All new Buyer members shall in writing, nominate the person(s) with authority to bid on behalf of the Buyer Member at the Auction and to provide details of authorized signatories for tea delivery orders and other sales related documents. New Buyer members who intend to access the auction are required to deposit to the Brokers’ Association, 25% of their intended purchases prior to the date of purchase.

Requirements for Producer Membership.

  • ·      An endorsement letter from a Government Authority recognized by EATTA and for Kenyan applicants a Producer Registration Certificate issued by the AFFA Tea Directorate.
  • ·         EATTA membership application form duly completed.
  • ·         Confirmation of Directors (Latest updated list of Directors from the Department of the Registrar General)
  • ·         Letters of appointment in the form of both a brokerage and a warehouse agreement to be filed with the Company.
  • ·         Documentary evidence of ownership of tea estate (s) and or tea factory.
  • ·         Average annual production of made tea by the tea factory.
  • ·         Percentage of production of made tea allocated to the Mombasa Auction.
  • ·         A company profile of the Producer.
  • ·         Certificate of acceptance duly signed (enclosed).

Registration fees – Kshs. 158,800 (Entrance fee - Kshs.40,000, Annual Subscription Kshs.118,800/=)

Requirements for Broker Membership.

  • ·         A Broker Registration Certificate issued by AFFA Tea Directorate.
  • ·         EATTA membership application form duly completed.
  • ·         Confirmation of Directors (Latest updated list of Directors from the Department of the Registrar General)
  • ·      A bank guarantee for the amount of US Dollars 125,000 from a reputable bank recognized by the Company. This specific guarantee will lapse after a year’s Membership.
  • ·    The applicant must satisfy the Board that: at least three of the applicant’s staff have the requisite technical qualifications to taste, value and report on and auction tea and that the employees are fully conversant with the established customs and practices of the business of tea broking.
  • ·         The applicant must satisfy the Board that the applicant has employed a qualified accountant.
  • ·      A Broker Member who represents any Non-Participating Producer Member(s) shall provide to the Company a bank guarantee for a maximum of US Dollars 300,000, renewable at the beginning of each calendar year.
  • ·      A Broker Member who represents only Participating Producer Member(s) shall not be required to provide a bank guarantee and such a Broker Member will not be considered to be a Guaranteed Broker Member.
  • ·         Copy of company registration certificate.
  • ·         Trading license issued by relevant authority.
  • ·         PIN & VAT Certificate.
  • ·         Certificate of acceptance duly signed (enclosed).
  •  
  • ·         Registration fees – Kshs 1,087,000 (Entrance fee – Kshs 402,000, Annual Subscription – Kshs 350,000, Auction Centre Development Fund – Kshs 335,000).

Requirements for Warehouse Membership.

  • ·         A Warehouse Registration Certificate issued to the applicant by AFFA Tea Directorate.
  • ·         EATTA membership application form duly completed.
  • ·         Confirmation of Directors (Latest updated list of Directors from the Department of the Registrar General)
  • ·      Letters of appointment in the form of Warehouse Agreement(s) with Producer Member(s) and these agreements should specify the names of individual Factory Marks and agreement with Buyer Member(s).
  • ·         Warehouse Inspection report from EATTA.
  • ·         Copy of company registration certificate.
  • ·         Trading license issued by relevant authority.
  • ·         PIN & VAT Certificate.
  • ·         Certificate of acceptance duly signed (enclosed).
  •  Registration fees – Kshs 248,800/= (Entrance fee – Kshs 40,000, Annual Subscription – Kshs 208,800).

East African Tea Trade Association

March 2012.  

Criteria and Requirements for Proposer and Seconder

Proposers and Seconders of prospective members must themselves have been full, active members of the Association for a minimum period of 3 years and the directors/shareholders of the company or corporate applicant must be known to them personally. A member may only propose or second maximum of 8 applicants in any one year. Proposers and Seconders will be held fully responsible and liable to the EATTA for the prospective new members for a period of two years from the date of acceptance into the Association and must submit under separate cover, a recommendation letter of the prospective new member’s suitability for membership.

Definition of the various membership categories

Producers - Companies involved in the planting, farming, harvesting and or production of tea.

Brokers - Companies involved in selling of the teas on behalf of the producers, either in Mombasa Auction or by Private sale, in consideration for a brokerage (selling commission).  There are currently 12 registered tea broking companies, all based in Mombasa.

Buyers (exporters) - Companies involved in buying tea, either in auction or by private sale, for the purpose of exporting that tea to various tea consuming countries around the world.  This category also includes Buyers trading in the domestic market.

Packers - Companies involved in buying teas for the purposes of blending in order to create diverse qualities, and then packing into convenient, smaller – sized units suitable for selling through retail outlets.

Tea Warehouses  - Companies involved in the reception of Producers’ or buyers’ teas for the purpose of safe and hygienic storage awaiting sale or export.  Most such warehouses also undertake the role of preparing the tea consignments for shipment and export.